EAA STATUTES - (October 2004) WORD | PDF(download free copy of Acrobat)

EAA Statutes, German version - last updated: May 2000
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Article I: Name and Location

2. The Secretariat of the Association shall be located where the Executive Board decides.
 

Article II: Aims

The aims of the Association  shall be:

1. To promote the development of archaeological research and the exchange of archaeological information in Europe.

2. To promote the management and interpretation of the European archaeological heritage.

3. To promote proper ethical and scientific standards for archaeological work.

4. To promote the interests of professional archaeologists in Europe.

5. To promote cooperation with other organisations with similar aims.
 

Article III: Activities and functions

In order to promote the above aims the Association will:

1. Publish a journal to be called The European Journal of Archaeology.

2. Maintain an information service for its Members.

3. Organise an Annual Business Meeting and Conference and other conferences and seminars relevant to the aims of the Association.

4. Function as a monitoring and advisory body on issues relating to the archaeology of Europe.

5 Establish a Secretariat  to carry out the activities of the Association.
 

Article IV: Language

The official working language of the Association at the Annual Business Meeting and the meetings of the Executive Board shall be English.
 

Article V: Membership

1. Full Membership is open to professional archaeologists in the following categories:

a) Regular (annual)
b) Family (annual)
c) Student (annual)
d) Retired (annual)
e) Long-term (period to be determined by Executive Board)
f) Life

2. Associate Membership is open to non-professionals.

3. Family Membership is open to professional archaeologists who are partners of Full Regular, Long term or Life Members.

4. Only Full Members shall have voting rights in the affairs of the Association.

5. Decisions regarding eligibility for Membership or class of Membership to which candidates are assigned shall be made at the discretion of the Executive Board.

6. Subscription rates for The European Journal of Archaeology may be included in certain membership categories.

7. All membership rates shall be approved by the Annual Business Meeting.

8. Students of archaeology and retired archaeologists shall be eligible to pay reduced membership rates.  Reduced rates may also be applied in certain countries.

9. Corporate Membership shall be open to organisations, and institutions that undertake to make annual financial contributions to the work of the Association.

10. Institutional Membership is open to archaeological and academic institutions and organisations and other similar interested bodies.
 

Article VI: Organisation

1. The governing body of the Association shall be the Executive Board (hereinafter referred to as the ‘Board’). The Board shall supervise, control, and direct the affairs of the Association, its committees, and publications.

2. Only Full Members of the Association shall be eligible for election to the Board.

3. The Board shall consist of three or four Officers (President, Incoming President, Treasurer, and Secretary) and six Ordinary Members.  The Board shall elect a Vice-President from its membership.

4. Officers and Ordinary Members shall be elected to the Board for a period of three years. One Officer and two Ordinary Members shall retire from the Board each year at the Annual Business Meeting. President shall be elected in the year before taking office, and serve as Incoming President for one year. No individual shall serve on the Board for more than two consecutive three-year periods. They shall become eligible for re-election after an interval of three year

5. The Board shall be empowered to make co-options to fill the places of elected members who do not complete their full three-year terms of office or for other reasons that will assist the work of the Board. Such co-options which shall not exceed three in any year shall be effective until the following Annual Business Meeting.

6. The Board shall hold at least two meetings each year. Dates and locations of meetings shall be proposed by the President and approved by the Board or a majority of the Board.

7. Decisions shall be made by simple majority vote. The Board may delegate the conduct of the Association’s business to the President and other Officers  and the Secretariat  between meetings.

8. The President shall be chairperson of the Association.

9. The Secretary shall be responsible for the preparation of meetings of the Board and the Annual Business Meeting, together with the President, shall oversee the proper recording of the proceedings of meetings, shall ensure that accurate membership records are maintained, and shall ensure that decisions of the Annual Business Meeting, the Board, and the President are implemented.
 

Article VII: Rules of Election

1. A Nomination Committee  of three members shall be elected by the Members at the Annual Business Meeting. Nomination Committee Members shall serve for periods of three years, one retiring in rotation each year. No serving member of the Board may be appointed to membership of the Nomination Committee.

2. Names of the candidates for election to the Board, supported by at least ten Full Members, must be submitted to the Secretariat at least sixty days before the Annual Business Meeting, for consideration by the Nomination Committee.

3. The Nomination Committee shall nominate a candidate or candidates for election to each vacant position on the Board. The Nomination Committee will ensure a broad geographical representation with respect to age, institutional affiliation, and gender and editorial expertise where relevant.

4. Each Full Member  shall be entitled to vote for one candidate for each vacant position on the Board. Voting shall be by mail ballot.  Ballot papers shall be mailed to Full Members in good standing by the Secretary at least thirty days before the Annual Business Meeting . The Secretary will be responsible for the counting of votes received and shall certify the vote to the Annual Business Meeting.
 

Article VIII: Rules of Exclusion

1. Members may be removed from the Association for:

a) Activities in violation of the Association’s aims as set out in Article II.
b) Non-payment of subscriptions.

2. Decisions regarding removal from Membership shall be made by the Board.

3. Appeals against removal from Membership shall be considered by an Appeal Committee of three Full Members of the Association appointed by the Nomination Committee. The decision of the Appeal Committee shall be final.
 

Article IX: Meetings and Voting

1. The Annual Business Meeting of the Association shall be held at such time and place as the Board shall determine. Notice of the Meeting shall be given to all Members not less than sixty days prior to the date thereof.

2. Special Meetings of the Association may be called by the Board at any time, or shall be called by the President upon receipt of a written request by ten per cent of the paid voting Membership, specifying the purpose of such a meeting. At such a meeting, no business shall be transacted except as specified in a notice to Members. Written notice of such a meeting shall be given to all Members not less than thirty days prior to the date thereof. 

3. A referendum vote shall be held at any time on the initiation of the Board or a petition to the Board signed by ten per cent of the paid voting Membership. Ballots shall be mailed to Members by the Secretary. In order that they may be counted as votes, ballots must be placed in the mail by Members not more than thirty days after the date when they were mailed to Members by the Secretary. A simple majority of votes received shall constitute the deciding vote. The Secretary shall certify the vote to the Board.

4. At any meeting of the Association, only Full Members shall have the right to vote and votes may only be cast in person.

5. Upon the convening of any Annual Business Meeting or Special Meeting, a quorum shall consist of fifteen per cent of those voting Members registered for the said meeting.
 

Article X: Publications

1. The European Journal of Archaeology (EJA) seeks to promote open debate amongst archaeologists committed to a new idea of Europe in which there is more communication across national frontiers and more interest in interpretation. The journal accepts not only new empirical data and new interpretations of the past but also encourages debate about the role archaeology plays in society, how it should be organised in a changing Europe, heritage management and the ethics of archaeological practice. All periods are covered; papers, review articles, interviews, and short ‘debate’ pieces are all sought.

2. The EJA shall be produced by an Editorial Board whose members are elected by Full Members of the Association

3. The Editorial Board shall consist of the Editor and 5 Ordinary Editorial Board Members, representing the major regions of Europe. The Editor shall be chairperson of the Editorial Board. Membership of the Editorial Board shall rotate on a regular basis, according to a schedule to be determined by the Editorial Board and approved by the Board.

4. The Editor shall be appointed by the Executive Board, after advertisment of the position and prior evaluation of the candidates by the Nomination Committee. Ordinary Editorial Board Members shall be nominated by the Board or five Full Members of the Association and put to mail ballot as in Article VII.3 & VII.4.

5. The Association shall publish a newsletter, the Editor of which will be appointed by the Board and will be an ex-officio non-voting member of the Board.

6. Other publications may be issued at the discretion of the Board.

7. There shall be a Reviews Editor who shall be responsible for the review section of the EJA. The Reviews Editor shall be appointed by the Executive Board, after advertisment of the position and prior evaluation of the candidates by the Nomination Committee. The Reviews Editor shall be appointed for a period of three years and shall not serve for more than two consecutive three-year periods. 

8. There shall be an EJA Advisory Board which shall, on request or at its own initiative, advise the Executive Board or the Editorial Board on the EJA and its content.  The EJA Advisory Board shall consist of not less than five and not more than twelve persons suitable to advise on the EJA and its content on the basis of their standing and achievement in archaeology. Subject to the preceding, the EJA Advisory Board shall be appointed by the Executive Board for a period of three years. If a person so appointed ceases to serve as a member during the three year period, the Executive Board may appoint another to serve in her or his place for the remainder of that period. The members of the EJA Advisory Board shall elect their chairperson from among themselves. 
 
 

Article XI: Prizes and Honours

1. The Association shall encourage the creation of prizes, awards, and honours relevant to the aims set out in Article II.

2. The Association shall institute the European Archaeological Heritage Prize, to be awarded periodically to an individual, institution, or local and regional government for an outstanding contribution to the protection and presentation of the European archaeological heritage.

3. Institutions, organisations, and individuals who give substantial support to the Association may be awarded Honorary Membership.
 

Article XII: Fiscal and Legal Procedures

1. The fiscal year of the Association shall be set by the Board.

2. The Board may receive by devise, bequest, donation, or otherwise either real or personal property, or both, and hold the same absolutely or in trust, and invest, reinvest, and manage the same, and apply the said property and the income arising therefrom to the purposes of the Association, except where restricted by these Statutes. 

3. Payments made by Corporate Members and such other monies as may from time to time be designated for that purpose shall constitute a Capital Fund which shall be invested in the name of the Association. The Board may direct the transfer of monies from the Capital Fund to the Working Fund. 

4. The income from annual subscriptions and from investment and other sources shall constitute the Working Fund, available for operating, publications, and other current expenses consistent with the objectives of the Association as the Board may direct.

5. The Board shall adopt a budget each fiscal year.

6. No Officer or Ordinary Member of the Board acting in that capacity shall receive compensation for services rendered to the Association. Travel expenses personally incurred by Board Members attending to the business of the Association shall be paid by the Association in accordance with the rules and procedures adopted by the Board. 

7. The Treasurer shall provide to the Board at each regular meeting a report of all receipts and disbursements of Association funds. An annual financial report shall subsequently be published by the Board.

8. The Board shall appoint an independent certified public accountant to audit the financial records of the Association and submit an annual audit report.

9. No financial obligation in excess of funds available shall be assumed by the Board or by any Officer on behalf of the Association except when approved by a two-thirds majority of the Board.  For this purpose, estimated receipts from annual subscriptions and other accounts receivable in the current year may be considered as available funds.

10. The Board may appoint legal counsel to act as general legal counsel and to advise in the legal affairs of the Association.

11. Every Officer, Ordinary Member of the Board, employee of the Association, and such others as may be specified from time to time by the Board shall be indemnified by the Association against all expenses and liabilities, including legal fees, reasonably incurred or imposed upon them in connection with any proceedings to which they may be made a party or in which they may become involved, by reason of being or having been an Officer, Ordinary Board Member, or employee of the Association, or any settlement thereof, whether the individual is an Officer, Ordinary Board Member, or employee at the time such expenses are incurred, except in such cases where the individual is adjudged guilty of wilful misfeasance of malfeasance in the performance of duties. The foregoing right of indemnification shall be in addition to, and not exclusive of, all other rights to which the indemnified may be entitled.
 

Article XIII: Dissolution

1. In the event of the dissolution of the Association, any funds or property remaining after the satisfaction of all outstanding debts and liabilities shall not be distributed to Members of the Association but shall be given or transferred to some other body or bodies having aims similar to those of the Association and which prohibit the distribution of income or property among its members. Such body or bodies shall be determined by the Members of the Association at or before the time of dissolution.
 

Article XIV: Amendments

1. Amendments to these Statutes may be proposed by the Board  on its own initiative or upon petition by any fifty Full Members of the Association. Such amendments shall be submitted to the Secretary and reviewed by a Statutes Committee of three Full Members of the Association appointed by the Nomination Committee for eventual submission to the Membership at an Annual Business Meeting.

2. Amendments to these Statutes shall be approved by a two-thirds affirmative vote of the Full Members present and voting at any Annual Business Meeting or Special Meeting of the Association duly called, provided written notice of proposed changes have been sent to the Membership thirty days before such a meeting; or by a simple majority vote of Full Members voting by a thirty-day mail ballot.